Memorial Day weekend ushers in warm weather, family gatherings, parades, and celebrations to launch the summer season. As more pandemic restrictions ease, 2022 promises a return to large-scale public events for the national holiday. For groups attending Memorial Day happenings, securing charter bus transportation ensures safe, convenient travel – especially with limited rideshare drivers and travel vendors still rebuilding capacity.
Whether transporting employees, congregation members or friends, booking buses helps avoid logistical headaches for your party. As veterans in charter services, we offer proven tips for arranging enjoyable, smooth-running bus transportation to upcoming Memorial Day events.
Reserve Early as Demand Soars
With everyone eager for full-scale celebrations again, don’t wait when ordering charter buses. Providers still face bus and driver shortages from two years of muted activity, so Memorial Day demand will exceed supply. Submit requests 6-8 weeks out before remaining rentals disappear. Last-minute shoppers run higher risks of no capacity left or inflated pricing on leftover rentals as peak dates approach.
Specify Group Numbers Accurately
Provide detailed passenger number estimates so we deploy properly sized buses. Factoring buffer capacity prevents cramming extra guests on too few or too large vehicles wasting fuel costs. Keep us updated if actual attendees shrink or expand so adjustments get made promptly before locking in routes and logistics. Setting passenger limits also prevents over-crowding issues.
Select Accessible, Convenient Pickup Sites
When submitting transportation requests, list optimal pickup locations enabling safe, easy access for boarding your charter buses. We serve both one central spot for everyone or multiple points along the route for larger groups. Ensure sites have adequate room for safe pull ins and exits. For employee shuttles, identify company parking lots or places avoiding walkers crossing highways. Houses of worship often have special traffic coordinators facilitating safe boardings.
Discuss Luggage Logistics Upfront
A huge benefit of escorted coach transportation includes generous cargo space for event gear like coolers, lawn chairs or tents. Specify baggage needs for your party and items getting transported so we deploy enough undercarriage capacity. Coolers holding perishables get special accommodations closest to cabin access upon arrival so contents stay chilled. Some buses have interior storage bins supplementing exterior bays as well.
Lock in Bookings Before Finalizing Other Plans
Before paying event admission fees or finalizing Memorial Day itineraries, secure charter bus reservations first. Inventory moves fast for in-demand weekends! Having confirmed transportation before anything else provides peace of mind that group travel won’t derail other arrangements. After booking buses, purchase group tickets, reserve lunches, hotel blocks, etc. contingent on already-locked travel.
Coordinate Event Arrival & Departure Times
Provide complete trip timing to align all charter bus pickups, arrivals/drop-offs and returns precisely with holiday event schedules. Factoring buffer windows prevents late entrances or exits. Discussing details like average hours spent and whether groups linger later night events determine departure coordination. Arranging staggered returns gives flexibility as not all passengers may board together upon leaving either.
Utilize Return Capacity
Memorial Day weekends often involve intense traffic congestion. Making return charter trips simply brings back initial groups rather than deadheading empty vehicles. If renting mini-buses or coaches with ample leftover seating after initial transport, offer to rescue stranded attendees at public events by shuttling them back for reasonable fares offsetting costs. This provides a nice additional service while leveraging unused capacity.
Reliable, quality charter bus services remain integral for hassle-free group transportation on hectic holidays like Memorial Day weekend events. Leveraging our many years safely navigating crowded seasons, follow these tips when booking coaches to keep your party moving smoothly all weekend!